11 October 2016
Everyone, regardless of status, is indebted to time management. To succeed at anything, you need an above average understanding of the concept.
With the concept, there are basically two divides – one is for those people who are timely; those with above average understanding of the concept, and those who are not timely; those with below average understanding of the concept.
There are many schools of thoughts when it comes to time management. But there are two basic concepts that apply to time management – the “Urgent’’ and “Important’’ concepts.
Whatever tip professionals of time management are putting out there, to be relevant, it must first address these two concepts.
What is urgent might not be important and what is important may not necessarily be urgent.
For example, to answer a phone call is always urgent, because you might not know what is at the other end of the line; it might be an emergency. But to go and pick the kids from school is not urgent because you know when they close at school but it is important because they must return home.
Having said this, there are key principles by which time management work based on the two concepts discussed above. Working with these principles will allow one to have an organised life with achievable schedule. It will also allow one to create ample time for rest having executed most of the scheduled outlined for the day.
Make a to-do list
People have to-do list on their phones and computers but they never seem to achieve anything based on the list. They end up muddling tasks up and later give up on creating a list. When you are creating a list, you must put into consideration how achievable the tasks are. Do not just scribble tasks down because you want to create a list but because you consider them important and achievable for the time period.
It is important to know how urgent some tasks are and how important they are. Setting deadlines will enable one to attend to tasks that are considered urgent and must be done within allowable time possible. When setting deadlines, you must dedicate to achieve the deadlines in order to make it a habit.
One task at a time
People who fail at time management often think they can multitask and get so many things done at a time. This might be possible, but the tasks may not be effectively done because it is one thing to get something done, it is another thing to do it well.
Some executives feel nobody can do it better than they do. While this forms a reason why most of their tasks never get done within the timeline set, it also wears them out. If you delegate tasks, you will discover that some tasks will get off the to-do list and there will be more ample time to rest. No one is an island, no one knows it all.
Use spare time to rest
Clearly set out your spare time and make sure to use it to rest. Having some break will refresh your mental strength and prepare you to achieve the task ahead.
Author: Dotun Obatuyi
My name is Dotun Obatuyi (Dotunoba), I hail from Osun state, a public health scientist (monitoring and evaluation specialist), my keen interests are researching, critiquing and writing feature articles on health, science and technology as well as issues around the globe.